Accounts Payable/Receivable Clerk

The accounts payable/receivable clerk is responsible for providing financial and administrative assistance in order to ensure effective, efficient and accurate financial and administrative operations.  You will perform the day to day processing of carrier invoices to ensure that carriers accurately and are paid in a timely manner.  You will also be responsible for the invoicing of customers in Keypoint, verifying all charges are added to customer as necessary, and submitting invoices via multiple different systems.  This position works alongside an accounts payable clerk and the accounting manager.

Duties & Responsibilities:

  • Perform the day to day processing of carrier invoices to ensure that carriers bill accurately and are paid in a timely manner
  • Receive and verify carrier invoices
  • Scan physical and emailed invoices and backup paperwork into Paperwise database
  • Settle carrier invoices within system, and process for payment, ensuring all amounts charged coincide with amounts due
  • Call carriers in regards to missing paperwork
  • Ensure all carrier records are up to date with accurate “remit to” addresses, updating records with factoring notices as necessary
  • Verify rates with factoring companies
  • Work with Carrier & Customer Reps to resolve issues
  • Invoicing customers in Keypoint
  • Submitting invoices via customer portals, USPS, and email
  • Verifying all charges are added to customer as necessary
  • Work with customers sales department to resolve issues for completing the invoicing process
  • Collecting Credit References for new customers.
  • Maintaining a detailed billing guide
  • Other duties as assigned

Qualifications:

  • Clear and confident communication
  • Strong Excel Skills
  • Minimum 1 years’ experience within a billing or accounting role
  • Preferred Bachelor’s Degree in Business, Accounting, or related field, or equivalent experience
  • Strong problem solving skills
  • Ability to maintain confidential financial files
  • Ability to maintain a high level of accuracy in preparing and entering financial information
  • Ability to work in a team environment, while also delivering independent results
  • Detail oriented and ability to multi-task
  • Great time management skills
  • Ambitious and enthusiastic attitude
  • Experience with Gmail in a business setting helpful.